The GalleryLink Journal
Practical advice on sharing client photos from Google Drive: privacy, layouts, and the little workflow details that make delivery effortless.
Running client portals in Notion? Put the photo gallery right on the portal page. How to embed a gallery with /embed, size it, what your client sees on a published page, the one thing to add alongside the embed, and how to fix a gallery that shows up as a link card instead.
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No, Drive has no folder passwords. Five ways to keep client photos private instead: specific people, no downloads, expiring access, encrypted ZIPs, gallery passwords.
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For paid client work, use Google Drive: it keeps full quality and your folders. Google Photos' Storage saver resizes photos over 16 MP. A side-by-side comparison.
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Point a Lightroom Classic export preset at a Google Drive folder and skip the upload: the settings, a folder layout that becomes sections, and how to share it.
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"You need access", "Download quota is exceeded", a video that won't play, a download that arrives as five zip files. The eight problems clients hit most often when a photographer sends a Google Drive link, what causes each one, how to fix it, and a two-minute test that catches them before your client does.
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Six months, a year, or forever? How long to keep client photo galleries online, what actually happens when a gallery expires on Pixieset, Pic-Time and WeTransfer, what it costs to keep them up, the privacy angle, and a contract clause and reminder messages you can copy.
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Holiday mini sessions pack a dozen families into a day, and every one of them wants their photos in time for cards. A 2026 timeline worked backwards from the real mailing and card-ordering dates, how to structure one gallery per family, proofing versus full delivery, and message templates you can copy.
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Mehendi, Haldi, Sangeet, Baraat, Nikah, Anand Karaj, Walima, Reception: a South Asian wedding is several events with different hosts and guest lists. How to structure the delivery, when each event deserves its own gallery, how to handle private and religious events, and message templates for both families.
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WhatsApp, Google Photos, iCloud, Drive, WeTransfer or a gallery link? A practical guide to getting photos from a birthday, baptism, anniversary or church event to everyone who was there, with the real 2026 limits of each option, privacy and consent rules, and message templates you can copy.
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Wholesale buyers need current photos, trade prices and an easy way to say what they want. One folder of product photos can serve stockists and consumers at once, without a single re-send.
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Not the longest feature list, the shortest path from finished folder to a link the client can open. Eight delivery tools compared on time to first delivery, what the client has to do, what the free plan really includes, and where each one gets hard.
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Which Google One plan a working photographer needs, why RAW files belong in Drive not Photos, a folder structure that scales, and how to deliver straight from Drive.
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A PDF catalogue is out of date the day it is exported. A comparison of PDF, website builders and live gallery catalogues on the things that matter: updates, phones, sharing and what happens at version four.
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The window for match photos is the same evening. A workflow for getting a first pass to parents from the car park and the full edit before bedtime, without a second delivery.
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Fifty parents, four hundred frames, one evening. How club and school photographers deliver match photos so every family finds their own child, downloads at full quality, and the link still works in May.
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Corporate clients judge you on whether their job got easier. Staged delivery, the formats they'll ask for, sectioning that saves them time, and the network problem that breaks corporate deliveries.
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The 3-2-1 rule applied to a real shooting week: dual cards on the day, two drives that night, the archive after delivery, and the six ways backups quietly fail.
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Referrals are 61-90% of photography bookings and almost nobody has a system. How referrals actually happen, the delivery moment that matters most, and a one-page system that isn't selling.
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Build a price from what the work actually costs, including the 32-58 hours per wedding nobody counts, then structure tiers people choose between, and raise prices without losing the clients you want.
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Secure them properly in week one, cull them once, and the small projects that get 700 photographs off a screen and into your life, plus the backup rule photographers use.
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Export settings that survive every portal, how many photos a listing needs, what next-morning delivery really means, and why a real estate gallery should never expire or ask for a password.
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The questions that predict whether the day goes well: what happens if they're ill, what you'll actually receive, how long the gallery stays online, and what the contract really says about rights.
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Every portfolio looks good. Here's what to look for beyond the highlight reel, the questions that actually reveal something, what price levels genuinely buy, and the warning signs worth walking away from.
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Clock sync, filename prefixes, the 48-hour handoff, and two gallery merge strategies — including linking a second shooter's folder so their updates appear in the couple's gallery automatically.
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